Privacy Policy

Last Updated: October 24, 2025

1. Information We Collect

1.1 Account Information

When you register for CodeClocker, we collect:

• Email address
• Name
• Password (encrypted and hashed)
• Account type (Individual or Team)
• Payment information (processed securely through third-party payment processors)

1.2 Activity Data

The CodeClocker plugin automatically collects and transmits the following coding activity data:

• Time Data: Timestamps of coding sessions, duration of activity, idle time detection
• Project Information: Project names, file paths, project types
• Development Metrics: Lines of code added/removed, file types edited, programming languages used
• Version Control Data: Git commit information, branch names, repository identifiers
• IDE Information: IntelliJ IDEA version, plugin version, operating system

1.3 Technical Data

We automatically collect certain technical information:

• IP address
• Browser type and version
• Device information
• Operating system
• Access times and dates
• Plugin error logs and crash reports

1.4 Team Data

For team accounts, we additionally collect:

• Team name and organization information
• Team member roles and permissions
• Team activity aggregations and reports
• Administrator contact information

2. How We Use Your Information

2.1 Service Provision

We use your information to:

• Provide and maintain the CodeClocker service
• Track and display your coding activity
• Generate productivity insights and reports
• Synchronize data between the plugin and platform
• Enable team collaboration features

2.2 Service Improvement

We analyze aggregated, anonymized data to:

• Improve plugin performance and reliability
• Develop new features and functionality
• Identify and fix bugs
• Optimize user experience
• Conduct research on developer productivity patterns

2.3 Communication

We may use your contact information to:

• Send service notifications and updates
• Respond to your support requests
• Send billing and payment information
• Notify you of changes to our services or policies
• Send promotional communications (you can opt-out anytime)

2.4 Security and Compliance

We use your information to:

• Detect and prevent fraud
• Enforce our Terms and Conditions
• Comply with legal obligations
• Protect our rights and property

3. Data Sharing and Disclosure

3.1 Within Your Team

If you are part of a team account:

• Team administrators can view your coding activity data
• Your activity contributes to team-level reports and analytics
• Your name and basic activity metrics are visible to team administrators

3.2 Service Providers

We share data with trusted third-party service providers who assist us in:

• Payment processing (Stripe, PayPal)
• Cloud hosting and data storage (AWS, Google Cloud)
• Email delivery services
• Analytics and monitoring tools
• Customer support platforms

These providers are contractually bound to protect your data and use it only for specified purposes.

3.3 Legal Requirements

We may disclose your information if required to:

• Comply with legal obligations or court orders
• Respond to lawful requests from government authorities
• Protect our rights, property, or safety
• Prevent fraud or security threats
• Enforce our Terms and Conditions

3.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your data may be transferred to the acquiring entity. We will notify you of any such change in ownership.

3.5 What We Don't Share

We will never:

• Sell your personal data to third parties
• Share your source code or file contents
• Use your data for advertising targeting
• Share individual activity data publicly without your consent

4. Data Security

4.1 Security Measures

We implement industry-standard security measures to protect your data:

• Encryption: All data transmitted between the plugin and our servers uses TLS/SSL encryption
• Data at Rest: Stored data is encrypted using AES-256 encryption
• Access Controls: Strict authentication and authorization mechanisms
• Regular Audits: Periodic security assessments and penetration testing
• Secure Infrastructure: Hosted on secure, certified cloud platforms
• Employee Training: Regular security and privacy training for all staff

4.2 Data Retention

We retain your data for as long as necessary to provide our services:

• Active accounts: Data is retained for the duration of your subscription
• Canceled accounts: Activity data is retained for 90 days after cancellation
• Billing records: Retained for 7 years to comply with tax and accounting regulations
• Anonymized data: May be retained indefinitely for research and analytics

4.3 Data Deletion

You can request deletion of your data at any time by:

• Canceling your subscription through the platform
• Contacting our support team
• Using the data export and deletion tools in your account settings

5. Your Rights and Choices

5.1 Access and Control

You have the right to:

• Access: Request a copy of your personal data
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your personal data
• Export: Download your activity data in machine-readable format
• Opt-out: Unsubscribe from promotional communications

5.2 Data Portability

You can export your coding activity data in JSON or CSV format through the CodeClocker Hub platform.

5.3 Cookie Preferences

You can manage cookie preferences through your browser settings. Note that disabling certain cookies may affect functionality.

5.4 Team Member Rights

If you are part of a team account:

• You can view what data is being collected
• You can request to leave a team at any time
• You can contact your team administrator regarding data access

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Essential Cookies: Required for authentication and basic functionality
• Analytics Cookies: Help us understand how users interact with our service
• Preference Cookies: Remember your settings and preferences

We do not use advertising or tracking cookies.

7. International Data Transfers

CodeClocker operates globally, and your data may be transferred and processed in countries other than your own. We ensure appropriate safeguards are in place:

• Standard contractual clauses for international transfers
• Compliance with GDPR, CCPA, and other privacy regulations
• Data processing agreements with all service providers

8. Children's Privacy

CodeClocker is not intended for children under 16 years of age. We do not knowingly collect personal information from children. If we discover that we have collected data from a child, we will delete it immediately.

9. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act:

• Right to know what personal information is collected
• Right to know if personal information is sold or disclosed
• Right to opt-out of the sale of personal information (we do not sell data)
• Right to deletion of personal information
• Right to non-discrimination for exercising your rights

10. European Privacy Rights (GDPR)

If you are in the European Economic Area, you have rights under the General Data Protection Regulation:

• Right to access your personal data
• Right to rectification of inaccurate data
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent at any time
• Right to lodge a complaint with a supervisory authority

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

• Posting the updated policy on our website
• Sending an email notification to your registered address
• Displaying a prominent notice within the service

Your continued use of CodeClocker after changes take effect constitutes acceptance of the updated policy.

12. Third-Party Services

CodeClocker integrates with IntelliJ IDEA and may interact with version control systems (Git, etc.). We are not responsible for the privacy practices of these third-party services. Please review their privacy policies separately.

13. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

Email: privacy@codeclocker.com
Support: support@codeclocker.com
Website: codeclocker.com

14. Data Protection Officer

For privacy-related inquiries, you may contact our Data Protection Officer at: dpo@codeclocker.com